Georgian College

GeorgianCollege.ca/parttimestudies GENERAL INFORMATION 101 ACADEMIC RECORDS The Office of the Registrar processes all requests from students for exemptions, advanced standing, Prior Learning Assessment and Recognition (PLAR), grade reports, transcripts, program/ course eligibility checks, certificates, diplomas and degrees. REGISTRATION Registration procedures and options are outlined on page five. Early registration is recommended. Attend the first session of the registered course unless notified by the college. CHANGES TO PERSONAL STATUS To maintain accurate student records, notification of any changes to name, address or telephone number is required. Please let the Office of the Registrar know of any changes by emailing registrar@georgiancollege.ca or completing a Change of Information form at GeorgianCollege.ca/admissions/forms/ change-of-address/. Validating documentation may be required. PROTECTION OF PERSONAL PRIVACY All records are confidential. Information contained in any student's records will not be released without the student's written authorization. PERSONAL INFORMATION COLLECTED UNDER THE MINISTRY OF TRAINING, COLLEGES AND UNIVERSITIES ACT Georgian is committed to respecting privacy and protecting personal information. In accordance with Section 39(2) of the Freedom of Information and Protection of Privacy Act R.S.O. 1990, c. F,31, this is to advise that personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act, 2002. This information may be used and/or disclosed for administrative, statistical and/or research purposes of the college and/or ministries and agencies of the government of Ontario and the government of Canada, including, but not limited to, tabulating and reporting data on Key Performance Indicators (graduation rate, graduate employment, graduate satisfaction and employer satisfaction). You may also be contacted by ministry- or college-authorized third parties for your voluntary participation in surveys to evaluate student and graduate experiences and outcomes. Information will also be shared with third-party service providers who are retained by the college to provide services to students or act as agents of the college (working in accordance with privacy guidelines). Georgian College is required to disclose personal information such as Ontario education Numbers, student characteristics and educational outcomes to the Minister of Training, Colleges and Universities under s. 15 of the Ministry of Training, Colleges and Universities Act R.S.O. 1990, Chapter M.19, as amended. The Ministry collects this data for purposes such as planning, allocating and administering public funding to colleges, universities and other postsecondary educational and training institutions and to conduct research and analysis, including longitudinal studies, and statistical activities conducted by or on behalf of the Ministry for purposes that relate to postsecondary education and training. Further information on how the Minister of Training, Colleges and Universities uses this personal information is available at: http://tcu.gov.on.ca/pepg/ publications/FAQs.html. Further information on the collection and use of student-level enrolment-related data can be obtained from the Ministry of Training Colleges and Universities website at http://tcu.gov.on.ca/ (English) or http://tcu.gov.on.ca/fre/ (French) or by writing to the Director, Postsecondary Finance Branch, Postsecondary education Division, 7th Floor, Mowat Block, 900 Bay St., Toronto, ON M7A 1L2. By consenting, you are authorizing Georgian to use your personal information for processing your application, acceptance or registration as well as taxation, student insurance or funding purposes. CREDIT AND AUDIT STATUS Credit status applies when registered in a course for the purpose of receiving credit. Audit status applies when registered in a course but have chosen not to receive credit. Audit status must be specified at the time of registration; otherwise, it is assumed credit is being taken for the course. All prerequisite requirements are applicable to audited courses and permission to register for audit status must be obtained from the program manager. Tuition fees for audited courses and credit courses are the same, but students are not entitled to examination or other evaluation privileges when taking a course through audit status. COURSE CANCELLATIONS AND TRANSFERS Every course and seminar in this calendar must have a minimum enrolment. If cancellation is necessary due to insufficient enrolment, registrants will be notified using the phone number recorded with the Office of the Registrar. Make certain we have the correct day and evening phone numbers. Once a course is cancelled, and providing space is still available, registrants may transfer to another course or seminar in the same semester; otherwise, they will receive a full refund. The college reserves the right to withdraw, postpone or combine classes and/or courses, to limit registrations and to change instructors. CLASS CANCELLATIONS If a campus is closed due to inclement weather or other such occurrence, it will be announced on the college website, local radio stations and the college's phone-in system. If an instructor is unable to attend class, the college will attempt to notify students, using phone numbers recorded with the Office of the Registrar. Be sure your phone numbers are correct. If a student cannot be reached, we will attempt to leave a message on your cell or at your home or work. PROGRAM WITHDRAWALS If a student decides to withdraw, he or she must notify the Office of the Registrar by submitting an official withdrawal form. Forms are available at all campus locations and online at GeorgianCollege.ca/admissions/forms/. Failure to attend a course does not constitute a withdrawal. If the Office of the Registrar does not receive a completed withdrawal form, a final grade based on the grade achieved at the point of leaving the course will be issued and any potential refund will be forfeited. COURSE WITHDRAWALS To withdraw from a course and avoid having a failed grade assigned, a Request for Change of course/Program/ Section withdrawal form must be completed. Forms can be obtained at the Office of the Registrar or online at GeorgianCollege.ca/admissions/forms/. The last day to withdraw from a course is approximately two-thirds of the way through the course. Approximate dates for credit course withdrawal in the fall, winter or summer semesters are Nov. 15, March 15 and July 15 respectively. Please check dates on the college website. Each course identifies the withdrawal deadline. NOTE: This deadline is not to receive a fee refund. Please refer to the "refunds" section on page 104 for refund deadlines. After the withdrawal date passes, students will be issued a final grade based on the grade achieved at the point of leaving the course. Current dates are listed on the website at GeorgianCollege.ca/admissions/important-dates.

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